Free Airbnb profit spreadsheet (Excel / Numbers)

A small, free spreadsheet for short-term rental hosts on Airbnb, Vrbo or direct bookings. Enter your platform host fee %, any management or co-host fee %, the cleaning cost you pay per turnover and your supplies per stay, then up to 10 bookings with nights, nightly rate and cleaning fee. Each booking shows its total, platform fee, payout, management fee and profit; the totals row adds them up and takes off your fixed costs for the same period.

Download the free template (.xlsx)

One sheet, no macros, no sign-up. Excel format (.xlsx). We checked its formulas in Apple Numbers 14.2 and LibreOffice Calc against hand-worked test cases, including the example in the file. It has not been tested in Microsoft Excel or Google Sheets. It does not connect to Airbnb or Vrbo; you type in your own numbers.

What's in it

• Settings: platform host fee %, management fee %, cleaning cost per turnover, supplies per stay and (optional) fixed costs for the period. A status cell shows READY when they are complete.
• 10 booking rows: guest label, nights, nightly rate and cleaning fee charged, with a Check column that names any input to fix.
• Results: booking total, platform fee, payout, management fee, per-stay costs and profit before fixed costs for each booking, a totals row, and profit after fixed costs.

How it works

Booking total = nights × nightly rate + cleaning fee charged. Platform fee = host fee % × booking total; payout = booking total − platform fee. Management fee = management % × payout. Profit before fixed costs = payout − management fee − cleaning cost − supplies. Enter fee percentages as 3% (or 0.03), not 3, and leave out lodging taxes you collect for the authorities.

Worked example in the file

The example is fictional, not typical rates: a 3% host fee, no co-host, $60 cleaning cost and $12 supplies per stay, and $900 of fixed costs. Guest A's 3 nights at $120 plus an $80 cleaning fee make a $440.00 booking; the $13.20 platform fee and $72 of per-stay costs leave $354.80. With Guests B and C, the 10 nights total $1,420.00 of bookings, $42.60 of platform fees, a $1,377.40 payout and $216.00 of per-stay costs: $1,161.40 profit before fixed costs, or $261.40 after the $900.

What the full version adds

The full Short-Term Rental Profit & Booking Tracker uses the same formulas and adds:

• Check-in and check-out dates with nights counted for you, 200 bookings with a status (Booked, Completed, Cancelled) and the actual platform fee from your payout statement.
• A 12-month view: occupancy, ADR, RevPAR, payout and net profit after fixed costs, with stays split across months by nights.
• A Property sheet for your monthly fixed costs, and the break-even nightly rate at a target occupancy (plus the rate for a target monthly profit).
• A fictional worked example and a 2-page PDF guide.

Get the full Short-Term Rental Profit & Booking Tracker

Want to try the numbers first? Use the Airbnb profit calculator. See also all calculators.